Resources for treasurers

This guidance covers the policies and procedures local groups need to follow to make sure Parkinson's UK meets the legal requirements of the Charity Commission, Office of the Scottish Charity Regulator, accounting standards, Company Law and HM Revenue & Customs. 

These policies and procedures will also enable local groups to meet the Local Group Operating Framework (PDF, 223KB).

The Local Group directory (PDF, 169KB) has been updated to incorporate the Local Finance Guide. All local finance volunteers will also need to read the sections linked in the below document.

• Local Finance Volunteers (PDF, 153KB)

This electronic cashbook template includes a treasurer's report and bank reconciliation. The report updates automatically when you enter data into the cash sheets. It can be printed off to update your group and should be verified by one other group member.

• Combined cashbooks and report 2024 (Excel, 373KB)

A sample of the declaration form and forms 1 to 3 for your reference. These forms should not be used and are for information only.

We will send out forms unique to your group each November.

• Annual financial return forms sample (PDF, 506KB)

This template can be used by your group to keep a record of all equipment or physical assets owned by the group.

• Asset register template (Excel, 214KB)

This template may assist the budgeting and planning process.

• Budget template 2024 (Excel, 109KB)

If you keep a cashbook by hand please use this template to reconcile your bank and cashbook.

• Bank reconciliation template (PDF, 15KB)

If you keep a cashbook by hand these A3 cash sheet templates will help you record income and expenditure under the same headings as the Annual Financial Return. Find out how to order them. 

• Cashbook, receipts/payments (PDF, 101KB)

This template is really helpful when you are counting cash from events or collections.

• Cash tally sheet template (Word, 249KB)

Fed up of receiving expenses claims on the back of an envelope? This template can be used instead. Hand it out to volunteers who want to claim expenses from your group, then you will have good clear documentation to support expense claims.

• Expenses claim form template (Excel, 46KB)

This is the standard Gift Aid declaration for the charity. If a donor wishes us to claim Gift Aid on their donation, ask them to fill in this form.

• Gift Aid declaration form (PDF, 57KB)

Please always complete this form and attach to any Gift Aid claims sent to head office by your group.

• Gift Aid submission form (PDF, 481KB)

We provide sponsorship forms in line with regulations for us to claim Gift Aid. Please send an email to [email protected] to request your forms.

If your group holds petty cash, keeping a copy of this (with the cash) may help you keep track of any movements, as all payments should be recorded on the template.

• Petty cashbook template (Excel, 219KB)

Whenever you are sending funds to UK office, either to be held on behalf of your group or when making a transfer to support centrally funded programmes, please complete a copy of this form and send it in along with a cheque for the total.

This will help ensure the money is recorded as being from your group and that it goes to the correct place.

• Local Groups Transfer Form 2024 (PDF, 619KB)

It is important that all signatories are aware of their duties and responsibilities. Please distribute this sheet to all signatories on your group's bank account.

• Guidance for account signatories (PDF, 156KB)